External access to licensed library material

What is the external access?

Many licensed materials, which are provided by the library, are only accessible on the university campus, e.g. specialized databases, eBooks, eJournals and teaching videos.

With the external access we provide the possibility to access such licensed material while off campus.

Which access types are available and which one should I use?

The library offers two different ways to access licensed materials while off campus:

  • Access via proxy server: Using our proxy is the preferred way on your personal computer. You have to configure it once (as described below), but you can use it nearly everywhere and access all content easily.
  • Access via shibboleth: Some providers allow login via Shibboleth. In such cases you can use your FHWS-identification to use the offering of this provider for 2 hours. Additional configuration is not required. This method is best used on public computers when you're not allowed to change the configuration of this computer.
On your own PC/Laptop we recommend the use of our proxy server. To begin the configuration, start with applying for externel access. If you want to use Shibboleth instead, you can find more information at the end of this page.

1. Access via proxy server

How can I apply for external access?

You can apply for access immediately. The access will be created without a delay and send to you via E-Mail.

Put in your FHWS-identification number in the following. This number will most likely not be your matriculation number but starts with the letter "k" (for example k12345). If you can´t remember your identification please contact ITSC.

As soon as you have applied for access you will receive your login data via E-Mail. The next step will be installing the external access.

Please note that your login data will only be send to your internal FHWS student Mail address.

How can I install the external access?

To use the external access (Proxy) you need to change your browser settings one time. Because the settings are different for each browser you will find a detailed description for the major browsers.

Please choose your browser:

Mozilla Firefox

  • Open the Settings through menu Extras resp. menu Edit.
  • Open the tab Advanced and click on Network.
  • There you will find the option Connection. Click the button "settings" ...

    Firefox Einstellungen
    Click to enlarge
  • Select Automatic Proxy configuration URL and insert the following text:

    https://www.bibliothek.fhws.de/proxy.pac

    Pay attention to the correct spelling of the URL.

    Firefox Einstellungen
    Click to enlarge

Google Chrome

  • Open the Settings by clicking on the options-button with the three dots. Then choose settings. Chrome Einstellungen
    Click to enlarge
  • Open the advanced settings an click on System. Now use the button Open Proxy Settings. Chrome Einstellungen
    Klicken zum Vergrößern
  • The following procedure will change according to your operating system (OS):
    • Microsoft Windows: The "internet settings"-window will pop up. Push the button "LAN-settings" which is located in the tab connections. Now the "settings for local network"-window pops up. Chrome Einstellungen
      Click to enlarge
      Select "use automatic configuration script" and insert the following text:

      https://www.bibliothek.fhws.de/proxy.pac

      Pay attention to the correct spelling of the URL.

      Chrome Einstellungen
      Click to enlarge
    • Ubuntu (and others): The "network settings" will pop up. Choose "network-proxy", than change the method to automatic and insert the following text into the field "configuration address":

      https://www.bibliothek.fhws.de/proxy.pac

      Pay attention to the correct spelling of the URL.

      Netzwerkeinstellungen Ubuntu
      Click to enlarge

Microsoft Internet Explorer

Attention: If you have the possibility to use another browser, do not use the Internet Explorer. It is better to use a modern alternative like Mozilla Firefox (recommended) or Google Chrome.
  • Open via extras-menu (the gear icon in the upper right corner) the internet settings. Internet Explorer Einstellungen
    Click to enlarge
  • Change to tab connections and push the button LAN settings. Internet Explorer Einstellungen
    Click to enlarge
  • The new window "settings for local network" pops up. Select "use automatic configuration script" and insert the following URL:

    https://www.bibliothek.fhws.de/proxy.pac

    Pay attention to the correct spelling of the URL.

    Internet Explorer Einstellungen
    Click to enlarge

Microsoft Edge (Windows 10)

  • Open the system settings with Start -> Settings
  • Insert "internet" into the search field on the upper right. This way you should find "Internet options" quickly. Open it.

    Internet options in Windows 10
    Click to enlarge
  • Change to tab connections and use the button LAN settings. Internet options in Windows 10 - Connections
    Click to enlarge
  • The new window "settings for local network" pops up. Select "use automatic configuration script" and insert the following URL:

    https://www.bibliothek.fhws.de/proxy.pac

    Pay attention to the correct spelling of this address.

    Internet options in Windows 10 - Proxy settings
    Click to enlarge
  • When you open licensed material the first time with Microsoft Edge, you will get this dialog to enter your credentials. Insert the username and password that you've got via mail when you applied for external access.

    Microsoft Edge - Login-Dialog
    Click to enlarge

Opera

  • Open the settings (keystroke combination Ctrl+F12).
  • Click on Browser and find the button Change Proxy Settings. Opera Einstellungen
    Click to enlarge
  • The following procedure will change according to your operating system (OS):
    • Microsoft Windows: The "internet settings"-window will pop up. Push the button "LAN-settings" which is located in the tab connections. Now the "settings for local network"-window pops up. Chrome Einstellungen
      Click to enlarge
      Select "use automatic configuration script" and insert the following text:

      https://www.bibliothek.fhws.de/proxy.pac

      Pay attention to the correct spelling of the URL.

      Chrome Einstellungen
      Click to enlarge
    • Ubuntu (and others): The "network settings" will pop up. Choose "network-proxy", than change the method to automatic and insert the following text into the field "configuration address":

      https://www.bibliothek.fhws.de/proxy.pac

      Pay attention to the correct spelling of the URL.

      Netzwerkeinstellungen Ubuntu
      Click to enlarge

Apple Safari on Mac OS X

  • Open the system settings: Apple Safari - Systemeinstellungen
    Click to enlarge
  • Click on Network located under "Internet & Network": Apple Safari - Netzwerkeinstellungen
    Click to enlarge
  • Switch to tab "Proxies". Change values to the following settings:

    1. Change Configure proxies to manual.
    2. In Choose a proxy-server check Automatic proxy configuration.
    3. Insert the following address into the field URL:
      https://www.bibliothek.fhws.de/proxy.pac
    Apple Safari - Proxy-Einstellungen
    Click to enlarge

Apple iPad

  • Open the system settings.
  • Tap the entry "WLAN".
  • Tap on the encircled i right aside the network you want to configure.

    Apple iPad - Systemeinstellungen
    Click to enlarge

  • You should see the details of your network connection. On the bottom you find a section "HTTP-Proxy". Change this setting to automatic and insert the following address into the field URL:

    https://www.bibliothek.fhws.de/proxy.pac

    Apple iPad - Netzwerkeinstellungen
    Click to enlarge
  • Now the access should work. Open your browser, e.g. Safari, and surf as usual. The first time you want to access licensed material your browser will ask for your login credentials.

Other Browsers

If your browser supports proxies there shouldn’t be any problems with the external access. Look for the proxy options and insert the following automatic configuration URL (the exact term of the input field may be different for each browser):

https://www.bibliothek.fhws.de/proxy.pac

Pay attention to the correct spelling of the URL.

Who is entitled to use the external access?

Members of the University of Applied Science Würzburg-Schweinfurt (FHWS) who have applied for access.

What is my login data?

Your login data regularly consists of your FHWS-identification number and a unique password. We will send you your login data via E-Mail after you have applied for access.

The FHWS-identification number is your university-wide login, which you also use for other services within the university. As a student it is regularly a "k" followed by a number (e.g. k12345). As an employee of the university it is your surname or the like.

If you have forgotten your login data please apply for access again. We will send you the login data via E-Mail again.

Please note:

  • The login data isn’t the regular FHWS-login data.
  • This password will only be used for the external access to the library. It will not be used for other offers of the university.
  • We send the login data only to your internal FHWS-Mail address (name@student.fhws.de or name@fhws.de).

When do I have to insert my login data?

You will only be asked to type in your login data as soon as you try to obtain licensed material! That is the first time a window pops up and you have to enter your login data. The window looks different for each browser but should contain the following text:
FHWS-Bibliothek - Externer Zugang (Zugangsdaten siehe Aktivierungsmail)
The window looks something like this: Anmeldebeispiel Internet Explorer
Login window in Internet Explorer
Anmeldebeispiel Firefox
Login window in Firefox
Hint: If you save the password in your browser, the browser will not ask for the password again and will log in automatically.

I don’t want to use the external access anymore. Should I do anything?

If you installed the external access previously and you don’t want to or can’t use it anymore (e.g. de-registration), follow the same instructions as with the installation. The only difference is at the end you change the settings to "no proxy" (the exact term may be different for each browser).

How does the external access operate?

To gain access from outside of the university we use a proxy. A proxy is a "middleman" in a computer network. If you access a website with your browser the following happens:

  1. Your browser downloads the current proxy configuration file from our server. This is the file which you stated during the installation (proxy.pac).
  2. The file contains the information for which domains your browser establishes a connection via proxy and for which not. Your browser is now checking the desired page and proceeds in one of two ways:
    • The browser recognizes the domain, at which the library has licensed material, and is connecting your browser with our proxy and then forwarding you to the website. The proxy is switched in between.
      Because the proxy is located within the university network you gain access to the licensed material. It is like you are on university ground. It is possible that your browser wants you to enter your login data for the proxy.
    • -- OR --
    • At the desired domain is no licensed material for the library registered. In this case the browser is forwarding you directly to the page without a detour through the proxy.
The domains where the proxy will be used can be seen in the file proxy.pac. This is a regular text-file which you can download and open with a text editor. The file contains simple Javascript that checks for predetermined domains. If the domain isn’t found, the proxy will not be used. This function is ensured by the DIRECT at the end of the file.

The external access isn’t working. What should I do?

If the access isn’t working as requested, you should eliminate the following sources of error:

  • Could you complete the installation?

    Some specific add-ons, which are possibly installed in your browser, could prevent you from gaining access. An example would be the add-on "Stealthy" in Chrome. The add-on disables the possibility to click on the "change proxy-settings" button (it will be highlighted in grey) and so you cannot complete the installation.

    In this case you need to uninstall the add-on to complete the installation. An alternative would be to use a different browser.
     
  • Is there a pop-up-window to enter your login-data?

    As soon as you try to gain access to licensed material there should be a pop-up-window in which you can insert your login data. Click here to see some examples.

    If this window isn’t popping up, the proxy-file wasn’t accessed by the browser. Please check the URL you inserted during installation has been entered correctly. It is important that the URL looks like this:

    https://www.bibliothek.fhws.de/proxy.pac

    Please also check whether there is a blank at the end or not, because after proxy.pac there isn’t anything allowed.

    (If Opera is used the URL starts only with http://.)
     
  • The window, in which you can enter your login data, is popping up again and again?

    If the login window is popping up again and again the browser accesses the file but the authentication with our server isn’t working. Please check if the login data you entered is exactly like in the mail.

    Of utmost importance is the case sensitivity. Also there aren’t any invisible characters (e.g. space or line break). You should also check for wrong letters - maybe there is a 1 instead a capital I;

    To prevent such mistakes you can copy your password with ctrl + c and insert it into the login panel with ctrl + v.
     
  • Did you already try a different browser?

    It could be helpful to try a different browser (we recommend Firefox). If you use a different browser, you can exclude add-ons, which you use in your standard browser, as source of error.
     
  • Is the network port 8080 available?

    The proxy is working via port 8080 (TCP). This port needs to be available. It mustn’t be blocked by a firewall. This problem appears mainly in company networks and less likely in your home network. For more information contact your administrator.
If the external access still isn’t working write an e-mail to it.bib-wue@fhws.de with the following information attached:
  1. Which browser are you using?
  2. Which OS are you using?
  3. Please explain the problem in detail. Is there an error message?
  4. Which of the above-mentioned solutions did you try?

Is it possible for the library to monitor my actions while surfing the internet?

No. The library only knows when licensed library material was accessed via proxy through the server log files (see data privacy). The check whether to use the proxy for a request or not happens on your computer before you even access the network.

Data privacy

The proxy and the webserver are recording the following information during use:

  • Timestamp
  • IP
  • Target-URL
  • Login name
  • Transfer volume
This is standard practice and we do not share this information with any third parties. We use the data in an anonymous form to collect statistics about the usage of our services.

2. Access via Shibboleth

Shibboleth

Shibboleth is a method to authenticate against an external provider with your FHWS-identification. Some providers of licensed materials offer this possibility.

In the following we demonstrate the authentication process via Shibboleth on SpringerLink.

Please consider, that the following instructions can be different depending on the provider.

  1. Open SpringerLink
  2. Click on "Sign up / Login in" in the upper right corner
  3. Click on "Institutional / Athens login".
  4. In the field on the right side under "find your institution (via Shibboleth)" select "Hochschule Wurzburg-Schweinfurt"
  5. You will be redirected to a FHWS page. Login with your FHWS-identification.
The name of the login link will vary between different providers. Look for expressions like „Sign in via Your Institution“, "Institutionelles Login", "Campus-Login", "Shibboleth-Login", „Fernnutzer“ o.ä.

In the field „Select Your Institution“ you will find FHWS with different names like "Hochschule Würzburg-Schweinfurt" or "Fachhochschule Wuerzburg-Schweinfurt".